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Fwd: FOSDEM 2011 Devroom for World of GNUstep accepted

From: Lars Sonchocky-Helldorf
Subject: Fwd: FOSDEM 2011 Devroom for World of GNUstep accepted
Date: Tue, 26 Oct 2010 00:51:36 +0200

Rejoice, we got our FOSDEM-devroom! Now we can start planning sessions.



Anfang der weitergeleiteten E-Mail:

Von: Pascal Bleser <address@hidden>
Datum: 26. Oktober 2010 00:07:06 MESZ
An: Lars Sonchocky-Helldorf <address@hidden>
Kopie: address@hidden
Betreff: FOSDEM 2011 Devroom for World of GNUstep accepted
Antwort an: address@hidden

Dear Lars,

It is our pleasure to inform you that your request for a devroom at
FOSDEM 2011 has been accepted.

We offer you the following:
- room AW1.117 with 31 seats,
- a video projector with VGA cable,
- wireless internet,
for 1 day, on Saturday 5th February from 13:00 to 19:00..

If you prefer to decline this offer, please inform us as soon as

We must add that as in previous years, visitor interest will
outnumber room capacity for most devrooms. We can not offer you
larger rooms -- instead we will provide you with signalization
to indicate that the room is full.

Regarding content and format, you are free to schedule your
devroom as you wish (presentations, discussion sessions, workshops,
BOFs, ...).
Do allow us to repeat the obvious: FOSDEM is a FOSS community event,
by and for the community, and the content and topics _must_ reflect
that. (arguably, that is pretty obvious)

We invite you to send out an open call for talks to relevant
mailinglists, including address@hidden
We will collect all call for talks and announce them on our website
next week.

We offer each of the devrooms a address@hidden mailman
mailinglist, in case you want to have a mailinglist 'on neutral
grounds'. This can be especially interesting for joint devrooms.
Contact us to take on this offer.

We will most probably provide you with a tool (website) to send us
the schedule containing all information necessary for the website
and the booklet. More information on that later, as it is still work-

The hours listed above are the schedulable hours. We recommend to plan
the first 15min or so with a little welcome talk so you can prepare the
first "real" speaker (network, connect to video projector, etc...). We
can also open the room a bit earlier for preparations. We expect the
rooms to be empty 30 minutes after the last talk.

For stocking material overnight, we have large room that will be
locked from Saturday 18:00 to Sunday 09:00. However, there is no
insurance whatsoever and we take no responsibility for stolen or damaged
goods, even though there is a security team at the venue, including
during the night.

For us, you are the devroom responsible. This means that we will
communicate everything through you, and you will be the one we will
poke for information ;)

Also, during the weekend, we want you to do good housekeeping of the
- we will offer trash bags for the garbage, there should not be any
  garbage lying around in the room when you leave,
- there is a limit on the room capacity that may not be exceeded (by

Please understand that we are a non for profit association, and that
every single organization team member works on FOSDEM during her
spare time. As such, it would be very nice if we didn't have to spend
several hours cleaning up the devrooms, and it is just a very small
amount of work for the attendees to put their garbage into the trash

The deadline for sending in the full schedule will be 2011-01-10, so
we advise you to decide on the content by the turn of the year or
earlier (earlier = more time for participants to book their
arrangements for travel and stay).

Lastly, we wish to clarify that there are no reimbursements of travel
or hotel costs for devroom organizers/speakers.
The idea behind the devrooms is that we provide the infrastructure
(room, video projector, wifi internet uplink) for free to Free and
Opensource projects, and your job is to spread a public or internal
call for papers to your respective community, collect those proposals,
compose a schedule, and provide us with that information.

You are of course free to find your own sponsors to fund costs for
participants, but they will not be endorsed as "FOSDEM sponsors" and
hence not listed in the sponsors section on our website.

And, of course, if you have any questions, please do contact us at

Looking forward to your participation,
On behalf of the FOSDEM devroom team,
Pascal Bleser <address@hidden>    http://www.fosdem.org
FOSDEM 2011 :: 5+6 February 2011 in Brussels
Free and Opensource Software Developers European Meeting

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