Re: OctConf 2017 sign-up list

[Juan Pablo Carbajal]

On Tue, Jan 31, 2017 at 10:14 PM, Andrea Latina <address@hidden> wrote:
>
> Dear all,
>
> I have set up a web page using the standard CERN conference manager, Indico: 
> https://indico.cern.ch/event/609833/ . I would invite everybody to sign up 
> using the registration form on that page. This will help us also with 
> granting the access cards to all participants.
>
> I am to add some beef to that page:
> * fill up the timetable to reflect the preliminary schedule on the wiki
> * add some practical information on how to reach CERN, etc.
> * add a list of hotels easily reachable from CERN (I am afraid it's too late 
> for a group reservation at the CERN hostels, but we could try to accommodate 
> at CERN some individuals, e.g. those coming from oversea)
>
> It would be nice if the wiki could refer to the Indico page.
>
> Juan, can you put a link on the wiki?
I have done that. It would be nice to have the wiki mirroring the
Indico place. Sharing the Wiki is easier, also we are sure we keep in
there. I will take care of that, just let me know when you update
Indico.
Also, we would need:
* A logo somehow reflecting the CERNy aspect
* Some quick description of the venue.

>
> Yes, you can put my email address as contact e-mail.
>
> I will also try to make an essential poster for advertising the event inside 
> and outside CERN.
>
> I and CERN's John will propagate the link and the posters to the 400-500 CERN 
> users who could be interested in moving to Octave, and to the various 
> communities within CERN and EPFL.
>
> I hope that simultaneously we'll get a prompt and enthusiastic response from 
> the Octave community.
>
> Cheers,
> Andrea
>
> On 31 January 2017 at 20:27, Rik <address@hidden> wrote:
>>
>> On 01/31/2017 09:00 AM, address@hidden wrote:
>>
>> Subject:
>> Re: Anyone in Europe willing to host OctConf 2016 ?
>> From:
>> Juan Pablo Carbajal <address@hidden>
>> Date:
>> 01/31/2017 04:54 AM
>> To:
>> Andrea Latina <address@hidden>
>> CC:
>> Maintainers GNU Octave <address@hidden>
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>>
>> On Tue, Jan 31, 2017 at 9:56 AM, Sebastian Schöps <address@hidden> wrote:
>>
>> > Juan Pablo Carbajal-2 wrote
>>
>> >> @Sebastian or @JordiGH: Would it be possible to get a checklist from
>> >> you, describing the organizational steps you took?
>> >> (or anybody else with experience in organizing OctConf or similar meeting)
>>
>> >
>> > Check list
>> > * fixed a date and announced on the mailing list ("save the date")
>> > * organized funding to invite some speakers, possibly childcare and pay 
>> > food
>> > & coffee etc.
>> > * booked rooms (plenary and some seminar rooms)
>> > * reserved hotels for accommodation
>> > * organized a social event
>> > * invited a few plenary speakers that are of interest to the octave
>> > community (e.g. Christophe Geuzaine, author of Gmsh/Getdp)
>> > * created a wiki page with travel information, hotels etc
>> > * distributed small posters via email to colleagues/scientists/friends
>> > whatsoever to advertise
>> > * add an initial schedule of the week to the wiki with reserved slots for
>> > invited speakers
>> > * motivated the community to fill the schedule :)
>> >
>> > See http://wiki.octave.org/OctConf_2015
>> >
>> > Sebastian
>> >
>> >
>> >
>> > --
>> > View this message in context: 
>> > http://octave.1599824.n4.nabble.com/Anyone-in-Europe-willing-to-host-OctConf-2016-tp4676830p4681697.html
>> > Sent from the Octave - Maintainers mailing list archive at Nabble.com.
>> >
>>
>> Hi Andrea,
>>
>> Being at a distance there is some much I can help you with.
>> We do not know yet whether the "key" participants can make it to Octconf.
>> In the meanwhile, I will put the information you provided in to the
>> Wiki and start motivating the community to sing in and register for
>> poster sessions.
>>
>>
>> Juan,
>>
>> This seems key.  If you put a sign-up page on the wiki then we can know by 
>> the end of the week how many people might be attending and make a go/no-go 
>> decision then.
>>
>> --Rik
>>
>> 1. Can you provide contact e-mails?
>> 2. Do you think you can use Sebastian's checklist to help you prepare
>> thing over there? Many times the host institution has an office that
>> helps with this kind of things.
>>
>> I guess the checklist should also help you to decide if it is a NO-GO,
>> I hope we can do it.
>> Please do delegate any thing you think I can do from here.
>>
>>
>