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So fast things can change - we got a FOSDEM devroom now! (was: Fwd: FOSD

From: Lars Sonchocky-Helldorf
Subject: So fast things can change - we got a FOSDEM devroom now! (was: Fwd: FOSDEM devroom request (GNUstep))
Date: Tue, 1 Dec 2009 23:05:55 +0100

Hi list,

I received the attached e-mail some minutes ago. Whatever magic happened here - we suddenly got a devroom - yay!

It's just for one day (Sunday 7th February from 09:00 to 17:00) but that's way better than nothing. And our devroom is now also listed here:


So sorry for all the turmoil caused and many thanks to the unknown person who made this possible finally.

We can (should) start thinking about our schedule (the deadline for the full schedule submission is 2010-01-10) and I am a happy camper now.



Anfang der weitergeleiteten E-Mail:

Von: Mattias 'Tias' Guns <address@hidden>
Datum: 1. Dezember 2009 22:18:15 MEZ
An: Lars Sonchocky-Helldorf <address@hidden>
Kopie: Fosdem Developer Rooms <address@hidden>
Betreff: Re: FOSDEM devroom request (GNUstep)

Hello Lars,

Yeah, there are quite some notifications to sent around ; )

But we have good news for you: your request has been accepted !

We will put the following at your disposal:
- room AW1.117 with 31 seats,
- a video projector with VGA cable,
- wireless internet,
for 1 day, on Sunday 7th February from 09:00 to 17:00

If you prefer to decline this offer, please inform us as soon as

The hours listed above are the schedulable hours. We recommend to plan
the first 15min or so with a little welcome talk so you can prepare the
first "real" speaker (network, connect to video projector, etc...). We
can also open the room a bit earlier for preparations. We expect the
rooms to be empty 30 minutes after the last talk.

For stocking material overnight, we have a large room that will be
locked from Saturday 18:00 to Sunday 09:00. However, there is no
insurance whatsoever and we take no responsibility for stolen or damaged
goods, even though there is a security team at the venue, including
during the night.

Devroom schedule:
You are free to manage the schedule inside your devroom as you wish and plan talks, hacking sessions, BoF discussions, whatever. But always keep in mind that FOSDEM is a FOSS community event, organized by the community
for the community. We're a non-profit organization and don't accept
vendor talks. So make sure that the stuff that will take place in your
room is strongly related to FOSS projects and communities. (I guess
that's obvious for everyone but well.. ;)

We're asking you to send us the following information about your
schedule, in order for us to add it to our website and for visitors
to see.

For every session, we will need:
* start time and duration (in 15 minute blocks -- please stick with
  that granularity, as it will make the schedule somewhat easier to
  follow for visitors),
* activity title (please try to be descriptive, there are ~250 talks at
  FOSDEM during the week-end ;)),
* a short abstract (1-2 paragraphs),
* a longer description if appropriate,
* optionally a list of links to the project website or similar
* for each speaker:
  * the speaker's real name,
  * a short overview of her bio in a couple of lines,
  * optionally also a longer bio,
  * optionally a picture (please send it to us as 128x128 PNG),
  * optionally links to her website, blog, ...

For examples, see:
* http://archive.fosdem.org/2009/schedule/devrooms/freejava
* http://archive.fosdem.org/2009/schedule/events/java_state_icedtea
* http://archive.fosdem.org/2009/schedule/speakers/mark+reinhold

Send that information either in a plain text email or with a text file
attached to an email. The easiest for us is to have that data in the
following form, e.g.:
John Doe

John is currently working as a freelancer and spends most of his free
time contributing to various opensource projects, most prominently on

John currently lives in England with his wife, 2 kids and a bunch of
kitten. He loves spending his time walking around in the woods, and
of course kitten. He has a masters degree in kitten science, which
helps him a lot with coding.

blog: http://johndoe.example.org/blog/
attached: john_doe.png


Kitten cooking with libjohndoe

libjohndoe is a high performance library that can be used for various
purposes, and most prominently to cook kitten.

John will present the internals of his pet project, libjohndoe, and
how its API has evolved from a kitten shop into a cantonese
restaurant management platform along the years.
He will also make a demo of its newest feature.



Jane Hackerton
(the number of dashes and such doesn't matter, it isn't automated, but
a format like the above would be perfect for us)

Please, pretty please, try to stick to what we are asking above, as
it will make our life a lot easier when we will have to hack 250 talks
into our content management system.

Note that the information above will be available both on our website
and in the free program folder we distribute to the visitors.

Call for talks:
We want to host a list of all accepted devrooms with links to their
call for talks on our site. We believe this can help potential speakers
find the way to the most relevant devroom. We (FOSDEM) also organize
lightning talks (15 min talks) and as every year, we will forward talk
requests that better fit your devroom to you.
Please send us a link to your call for talks as soon you publish it
on your project's website.

The deadline for the full schedule submission is 2010-01-10

The earlier you send us the data, even if incomplete, the easier it is
for us, and the earlier it will be online on our site.
We would recommend you to send talk acceptance notifications before
2009-12-31 to the contributors of your project -- that would leave you
with plenty of time to poke speakers again and again for sending you
the required data ;)
As an example, the lightningtalk request deadline is 2009-12-20 with
acceptance notification on 2009-12-28.

Some conditions we need to agree on:
For us, you are the devroom responsible. This means that we will
communicate everything through you, and you will be the one we will
poke for information ;)

Also, during the weekend, we want you to do good housekeeping of the
- we will offer trash bags for the garbage, there should not be any
  garbage lying around in the room when you leave,
- there is a limit on the room capacity that can not be exceeded (by

Please understand that we are a non for profit association, and that
every single organization team member works on FOSDEM during her
spare time. As such, it would be very nice if we didn't have to spend
several hours cleaning up the devrooms, and it is just a very small
amount of work for the attendees to put their garbage into the trash

Two years ago there were some rooms that were extremely overcrowded,
and apart from the obvious risks regarding the security of the
attendees, doing so is the most effective way of killing the event as
any inspection by the university and/or the fire department would get
us thrown out for good.

We cannot provide every single project with large rooms and over-
abundent seating, so if the room has reached its full capacity, please
ask additional people to stay out and enjoy another talk -- there are
plenty to choose from.
As last year, we will provide you with signs to put on the doors of the
devrooms to signify that the room is full (or not).

And, of course, if you have any questions, please contact us at

On behalf of the FOSDEM devroom team,

Lars Sonchocky-Helldorf wrote:
I didn't receive any notification as of now. Has our request been accepted or rejected?
Am 21.11.2009 um 15:44 schrieb Mattias 'Tias' Guns:
Hello Lars,

Thank you for your devroom request. We received it well and it has been added to the pool of candidates.
The acceptance notification will be sent around on 2009-11-29.

Kind regards,
FOSDEM organizer

Planet GNUstep - a collaboration of GNUstep related projects wrote:
Submitted on 11/21/2009 - 02:40
Submitted by anonymous user: []
Submitted values are:
  Developer Room:
devroom name: Planet GNUstep - a collaboration of GNUstep related projects
    devroom description:
participating projects:
- GNUstep
GNUstep is a free, object-oriented, cross-platform, OpenStep/ Cocoa API compatible framework and development environment.
- Étoilé
Étoilé is an innovative GNUstep based user environment designed from the ground up around the things people do with computers: create, collaborate, and learn.
- GAP - the GNUstep Application Project
The GNUstep Application Project provides a comprehensive set of administration and user level tools to make using GNUstep based environments a very pleasant experience. Part of the charter of this project is not only to write new tools, but also to port existing NeXTSTEP/OPENSTEP/Cocoa applications to GNUstep as well.
- QuantumSTEP / mySTEP
QuantumSTEP is a Mac-like Application Platform that can be installed on existing mobile Linux devices (Openmoko, Zaurus, Letux, ...) aiming at highest level of useage, data and application source code compatibility (to the Macintosh platform) prepared for perfect data exchange and sync.
- teach interested developers how to write cross platform applications or port Cocoa applications to Linux BSD and Windows using GNUstep
- share news about the latest development and plans on GNUstep
- improve collaboration between the several GNUstep related projects - using GNUstep to write applications for mobile devices ((e.g. Openmoko, Beagleboard)
- GNUstep cross-platform integration
- code sprints, hacking, discussing
    devroom related URLs:
    devroom day(s):
        - Saturday from 12:00 to 18:00
        - Sunday from 10:00 to 17:00
  Contact Info:
name of the responsible: Lars Sonchocky-Helldorf and Richard Frith-Macdonald
    email: address@hidden
relation to the topic: Lars Sonchocky-Helldorf is a community manager for GNUstep, Richard Frith-Macdonald is a GNUstep core team member/developer
GNUstep is a good match for FOSDEM since the target audience of GNUstep are developers who want to develop cross platform (Unix, Windows, Mac) GUI or server side applications or command line tools using state of the art object oriented Frameworks. Although we are jointly applying for four projects, a smaller room (about 30 seats) should be sufficient (the last years room was perfect). The results of this submission may be viewed at:http:// fosdem.org/2010/node/19/submission/121

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