Steve
Your estimates look and website both look good. Even if we run a deficit,
it's important to hold SwarmFest just to keep the momentum going.
Jim
-----Original Message-----
From: address@hidden
[mailto:address@hidden On Behalf Of Steve Railsback
Sent: Wednesday, April 18, 2007 8:18 AM
To: SwarmFest2007
Subject: [Swarmfest2007] Swarmfest fees, budget
Hi Folks,
Steve Lytinen and I have been working up a budget for Swarmfest, so we
can set the registration fees. Overall costs should be low because we're
using DePaul's facilities.
To note:
Proposed registration fees of $250, $125 student.
We're expecting a $1000 contribution from DePaul.
Even assuming only 40 attendees, we have a small excess.
I included budget to pay a keynote speaker.
We are not planning to include lunches because we'll be surrounded by
good lunch restaurants (which are much cheaper than catering).
Comments before we go public?
Please also look over the draft web site that Steve L. is building; the
draft call for papers is there too:
http://condor.depaul.edu/~slytinen/SwarmFest2007/
Steve R.
-------------------------------------------
Assumptions: Number attending Registration fee
Non-student 20 $250
Student 20 $125
Total registrants: 40
Income:
Registration: $7,500
DePaul contribution $1,000
Total income: $8,500
Expenses:
Item Number of days # person-days Cost per person-day Cost
Catering: coffee etc. 2 80 $15 $1,200
Catering: lunches 2 80 $-
Catering: reception 1 40 $40 $1,600
Banquet 1 40 $75 $3,000
Prizes $100
Copying, misc. $200
Keynote speaker:fee $500
Speaker: airfare $800
Speaker: Hotel, misc. $500
Total expenses: $7,900
Balance: $600
--
Steve Railsback
Lang, Railsback & Associates
Arcata, California
www.LangRailsback.com
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