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Re: FOSDEM 2011 Devroom for World of GNUstep accepted


From: Quentin Mathé
Subject: Re: FOSDEM 2011 Devroom for World of GNUstep accepted
Date: Tue, 26 Oct 2010 14:00:10 +0200

Great ! Thanks a lot for the application Lars.

Quentin.

Le 26 oct. 2010 à 00:51, Lars Sonchocky-Helldorf a écrit :

> Rejoice, we got our FOSDEM-devroom! Now we can start planning sessions.
> 
> cheers,
> 
>       Lars
> 
> Anfang der weitergeleiteten E-Mail:
> 
>> Von: Pascal Bleser <address@hidden>
>> Datum: 26. Oktober 2010 00:07:06 MESZ
>> An: Lars Sonchocky-Helldorf <address@hidden>
>> Kopie: address@hidden
>> Betreff: FOSDEM 2011 Devroom for World of GNUstep accepted
>> Antwort an: address@hidden
>> 
>> Dear Lars,
>> 
>> It is our pleasure to inform you that your request for a devroom at
>> FOSDEM 2011 has been accepted.
>> 
>> We offer you the following:
>> - room AW1.117 with 31 seats,
>> - a video projector with VGA cable,
>> - wireless internet,
>> for 1 day, on Saturday 5th February from 13:00 to 19:00..
>> 
>> If you prefer to decline this offer, please inform us as soon as
>> possible.
>> 
>> We must add that as in previous years, visitor interest will
>> outnumber room capacity for most devrooms. We can not offer you
>> larger rooms -- instead we will provide you with signalization
>> to indicate that the room is full.
>> 
>> Regarding content and format, you are free to schedule your
>> devroom as you wish (presentations, discussion sessions, workshops,
>> BOFs, ...).
>> Do allow us to repeat the obvious: FOSDEM is a FOSS community event,
>> by and for the community, and the content and topics _must_ reflect
>> that. (arguably, that is pretty obvious)
>> 
>> We invite you to send out an open call for talks to relevant
>> mailinglists, including address@hidden
>> We will collect all call for talks and announce them on our website
>> next week.
>> 
>> We offer each of the devrooms a address@hidden mailman
>> mailinglist, in case you want to have a mailinglist 'on neutral
>> grounds'. This can be especially interesting for joint devrooms.
>> Contact us to take on this offer.
>> 
>> We will most probably provide you with a tool (website) to send us
>> the schedule containing all information necessary for the website
>> and the booklet. More information on that later, as it is still work-
>> in-progress.
>> 
>> The hours listed above are the schedulable hours. We recommend to plan
>> the first 15min or so with a little welcome talk so you can prepare the
>> first "real" speaker (network, connect to video projector, etc...). We
>> can also open the room a bit earlier for preparations. We expect the
>> rooms to be empty 30 minutes after the last talk.
>> 
>> For stocking material overnight, we have large room that will be
>> locked from Saturday 18:00 to Sunday 09:00. However, there is no
>> insurance whatsoever and we take no responsibility for stolen or damaged
>> goods, even though there is a security team at the venue, including
>> during the night.
>> 
>> For us, you are the devroom responsible. This means that we will
>> communicate everything through you, and you will be the one we will
>> poke for information ;)
>> 
>> Also, during the weekend, we want you to do good housekeeping of the
>> room:
>> - we will offer trash bags for the garbage, there should not be any
>>  garbage lying around in the room when you leave,
>> - there is a limit on the room capacity that may not be exceeded (by
>>  much).
>> 
>> Please understand that we are a non for profit association, and that
>> every single organization team member works on FOSDEM during her
>> spare time. As such, it would be very nice if we didn't have to spend
>> several hours cleaning up the devrooms, and it is just a very small
>> amount of work for the attendees to put their garbage into the trash
>> bags.
>> 
>> The deadline for sending in the full schedule will be 2011-01-10, so
>> we advise you to decide on the content by the turn of the year or
>> earlier (earlier = more time for participants to book their
>> arrangements for travel and stay).
>> 
>> Lastly, we wish to clarify that there are no reimbursements of travel
>> or hotel costs for devroom organizers/speakers.
>> The idea behind the devrooms is that we provide the infrastructure
>> (room, video projector, wifi internet uplink) for free to Free and
>> Opensource projects, and your job is to spread a public or internal
>> call for papers to your respective community, collect those proposals,
>> compose a schedule, and provide us with that information.
>> 
>> You are of course free to find your own sponsors to fund costs for
>> participants, but they will not be endorsed as "FOSDEM sponsors" and
>> hence not listed in the sponsors section on our website.
>> 
>> 
>> And, of course, if you have any questions, please do contact us at
>> address@hidden
>> 
>> 
>> Looking forward to your participation,
>> On behalf of the FOSDEM devroom team,
>> --
>> Pascal Bleser <address@hidden>    http://www.fosdem.org
>> FOSDEM 2011 :: 5+6 February 2011 in Brussels
>> Free and Opensource Software Developers European Meeting
> 
> 
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